Marketing for Libraries Logo

Collection Management

Learning Objectives
• Define collection and collection development.
• Define collection development policies.
• Identify collection formats.
• Define resource sharing and provide examples.

Libraries are known for their collections of both local and remote materials including books, electronic databases, e-books, videos, and many other materials.

Library collected are cataloged and arranged for ease of use. Most libraries circulate their materials.

Collection Development

lawCollection development and management is the systematic creation and ongoing enhancement of a collection of resources to meet library user needs and address the library's mission.

Collection development and management is a process accomplished through strategic planning, assessing needs, analyzing collections, establishing collection policies and procedures, budgeting, selecting and deselecting resources, acquisitions, cooperating with other libraries and organizations, and evaluation.

Collection Development Policies

Collection development policies are written statements that guide materials selection, deselection, and how gifts and donations are handled.

They also include statements regarding intellectual freedom and library access.

Collection Formats: Print

bookLibraries are much more than a rows of bookcases. While some shelving will remain, physical and virtual library collections are evolving.

Today’s libraries contains a wide range of formats including print, audio, video, and others.

Print formats are changing. In addition to hardback and paperback books, libraries also contain e-books and other digital versions of documents. Beyond books, both paper and digital periodicals are available.

Documents include congressional records, government forms, and other government publications. Many collections include photographs, maps, and other printed and digital materials such as musical scores.

Collection Formats: Audio & Video

globeAudio formats include downloadable audiobooks, music and spoken word on CD, and downloadable digital sounds. Playaways are self-contained audiobooks on MP3.

Video formats include videotapes, DVDs, downloadable video, and self-contained video players like Playaway View.

Other types of materials are also available such as games, models, realia, kits, devices, and ephemera.

Resource Sharing

With shrinking resource dollars, libraries are increasingly sharing their resources.

Resource sharing provides cooperative lirbariess with the chance to access materials from partner libraries and expand their services.

Print and other physical collections may be shared through interlibrary loan agreements.

Regions, states, and national programs allow cooperation and resource sharing. Some groups such as academic or medical libraries sometimes form consortia for sharing.


Libraries house both local and remote collections. Collection development is the process of building and maintaining these collections. Collection policies guide the collection development process.

Today’s libraries contain a mixture of physical and virtual resources including print, audio, video, and other materials.

Many libraries are involved with resource sharing to expand their offerings and also to save money.

| eduscapes | IUPUI Online Courses | Contact Us | 2014 Annette Lamb (Adapted from earlier s401 materials)

Creative Commons License
This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License.